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You
only have one chance to capture the memorable moments of an event. Your
photos will show you just how much your hard planning and work paid off
in the end. We've provided a few suggestions and ideas to make sure the
memories of your events last.
Keep
Your Eyes Open Early!
- Begin
looking for a photographer 9 to 12 months prior to the event, since
they are limited when it comes to the number of events they can shoot
on a specific day. Some better photographers are even booked up to two
years in advance!
Let
the Guests Lend a Hand.
- Disposable
cameras also allow guests to capture images that appeal to them, and
moments the photographer might miss.
- Even
though disposable cameras offer new options in documenting events, it's
not recommended they take the place of the professional photographer.
Search
for the Perfect Photographer.
- The
yellow pages, Internet and local publications are great places to search
for photographers, but friends, relatives and co-workers may be more
reliable sources since they will have pictures to qualify the photographer's
work.
Check
Out Their Work.
- Ask
to be sent a brochure. Some photographers have Web sites that allow
for on-line viewing of their work. If neither option is available, request
to meet with the photographer so you can carefully examine the quality
of the photographs.
Review Photographer's Work.
- Do
the people and the shots look natural?
- Does
the shot appear to be in focus?
- Was
the photograph taken with the proper lighting to highlight detail?
- Does
the photographer shoot in a style that suits you?
Estimate
Costs.
- Photographers
charge for their services in one of three ways: by the number of shots
taken, by the package or by the hour. Depending on your budget, you
will have to decide which method best suits your needs.
Let
the Photographer Know What Photographs You Want.
- For
events such as weddings and corporate or private special events, it's
a good idea to make a list of the shots you want taken prior to the
event. Then, put someone in charge of assisting the photographer in
taking all the shots listed.
The
Contract:
- When
you and the photographer agree on everything, get it in writing! Be
sure the details are clearly outlined, including the name of the person
who will be shooting the photos, locations and arrival times, number
of shots, number of proofs, a list of "must have" photos, the total
cost, the additional costs for reprints or to purchase the negatives
as well as the cancellation/refund policies.
Smart
Questions:
- How
many shots are taken during an event on average?
- How
many hours he/she can expect to be on site?
- Will
the photographer to whom you are speaking be the one taking the photos?
- Who
selects the photos to be included in the package?
- What
is the number of proofs they provide for review?
- Does
the photographer hold on to the negatives?
- What
is the cost to obtain reprints?
- Can
the photos be archived on disc or CD?
Source:
Hospitality Networks -- www.eventplanning.com
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